# How to organize and find your notes with hashtags in Lognote Source: https://lognoteapp.com/en/blog/organize-notes-with-hashtags Language: en Updated: 2026-09-28T16:14:03.360+00:00 Published: 2026-09-28T16:13:19.395+00:00 Organize notes with hashtags in Lognote. Find a topic across groups, combine tags with Any or All filters, and start with three useful tags. You remember the delivery date changed. You do not remember whether you wrote it in your daily log or after a meeting. A hashtag gives both notes a shared label without making you move them into the same group. In Lognote, tag results bring together matching notes from the active workspace. This guide uses a small fictional project called Atlas to show a system you can maintain while writing quickly on your phone. ## Groups, workspaces and hashtags do different jobs A group is where a note lives: Daily Log, Meetings or Ideas. A workspace separates a broader context such as work and personal life. A hashtag describes a topic that can appear in several groups. Put a meeting note in Meetings and add #atlas if it concerns that project. A later delivery update can stay in Daily Log with the same tag. You keep the original context while making the connection easy to find. ## Start with three tags Choose labels for questions you actually ask later. Which project was this about? What needs a follow-up? Which ideas do I want to revisit? - #atlas for one project or recurring subject. - #followup for something you want to check again. - #idea for a suggestion worth keeping. You do not need a tag on every note. A clear sentence is more useful than six labels with no explanation. Keep spellings consistent and use one short word per tag, such as #sitevisit rather than a phrase with spaces. ![Lognote app view with short English demo notes, timestamps and hashtags.](https://api.lognoteapp.com/v1/storage/buckets/website-assets/files/ws-20260921-detail-work/view?project=69af267e003c0ae63567) ## Add tags while writing normally Write the useful part first, then add a hashtag. These fictional examples are deliberately short enough for a phone: - Client called, delivery now Thursday #atlas - Still waiting for the photos #atlas #followup - Try a shorter intro next time #idea Save the note, then tap its hashtag to open matching notes. You can also use the tag list in the navigation. Open a result to return to its group and read the surrounding entries. A tag is a way to find a note, not a second copy of it. ## Find notes across groups in the active workspace The Atlas tag can connect entries from Daily Log and Meetings. Check the active workspace before browsing: the tag view is scoped to that workspace, not every workspace combined. Locked groups stay hidden until unlocked, and notes in the trash are excluded. If an entry is missing, check the workspace, the tag spelling and whether the group is locked. For a note you never tagged, use text search instead. Tag browsing is for finding entries, not a complete archive export. ## Combine tags with Any and All With Lognote Pro, add another tag to the filter. The choice between Any and All changes the question you are asking. - Any with #atlas and #followup finds notes carrying either tag, including follow-ups unrelated to Atlas. - All with #atlas and #followup finds only notes carrying both tags. This is useful when reviewing follow-ups for that project. A #followup tag is a label, not an automatic reminder or a completed-task status. When something is resolved, record the outcome and decide whether to remove the label from the original note. Otherwise older entries can still appear in that filter. ## Use color as a visual cue Custom tag colors are a Pro feature. A project color can help you recognize its tags, but keep the tag name meaningful too. Do not rely on color alone to communicate urgency or completion. Adding hashtags and filtering by one tag are available without Pro. Combining multiple tags and choosing custom tag colors require Pro. You can start with the simple version and add these options later. ## A five-minute weekly review Open #followup, check the relevant workspace and read each entry in context. Add the outcome where needed. Then browse #idea and choose one thought to develop. A small review habit makes your labels useful; a growing list of unused tags does not. If your work and personal notes need separate contexts, see [our workspace guide](https://lognoteapp.com/en/blog/workspaces-for-work-and-personal-notes). For a single event that needs a clearer record, use the [incident log template](https://lognoteapp.com/en/blog/incident-log-template-example). Start today with one project tag, one follow-up tag and one idea tag. Add them to a few real notes, then check whether the resulting view answers a question you care about.