Workspaces: Organize Work & Personal Notes

“Charger still missing.” “Ask Sam about the sample.” “Same tree, one photo every month?”

None of these needs a long document. You grab your phone, write a few words and get on with your day. But when work updates, personal ideas and weekend plans all share the same list of groups, finding the right place to write can become another small task.

Workspaces in Lognote 6 give different parts of your life their own groups and Inbox. You can keep a Work workspace for the things you need during the day and a Personal workspace for the things you want to remember afterwards. Switching workspaces changes the context you are looking at, so the groups for that part of your life are together.

Here is a practical setup you can borrow. The examples are deliberately ordinary: brief notes you might actually type while standing in a hallway, leaving a meeting or waiting for the kettle.

Start with Work and Personal

Start with the distinction you already make in your head. Work belongs here. Personal belongs there. You can add more workspaces later if a project really needs its own space, but you do not have to plan your entire library before writing the first note.

Your default workspace remains available without Pro. Creating additional workspaces requires Lognote Pro. You can rename the default workspace through workspace management; it does not have to be called Personal. In our demo, Personal and Work are names chosen to make the split easy to see.

On iPhone, open the side menu and tap the current workspace name. Choose New workspace, give it a name and save. On iPad and Mac, use the workspace picker in the sidebar. Open that same picker whenever you want to switch.

Existing groups do not need to be recreated. If a group already belongs in your new workspace, you can move it with its notes. More on that below.

A Work workspace for the small things that matter later

For Work, start with a Daily Log group. This is where short observations can accumulate during the day:

Shift started
Kit checked. Charger missing #followup
Atlas draft looks good #atlas
Delivery now Thursday #followup
Done for today. Charger still missing

These are demo notes, not a template you need to follow. The useful habit is to capture the detail while it is still fresh. You do not have to turn each observation into a polished report. A few words can be enough to remind you what happened when you return to the group.

Add a Meetings group if conversations produce details you want to keep:

Try the smaller version first #atlas
Ask Sam about the sample #atlas #followup
Add a photo to the handover notes

For work away from a desk, a Field Notes group can hold observations such as “Side entrance locked” or “Shelf before assembly”. When a picture is more useful than a description, add a photo to the note. A Learning group can hold the small things you want to do differently next time: “Next time: check the kit first.”

You might only need Daily Log and Meetings. Choose group names that match what you actually do, rather than creating an empty category for every possibility. The point is to make the next note easier to save.

A Personal workspace that leaves room for unfinished thoughts

Switch to Personal and the groups can reflect a different part of your day. An Ideas group is a good place for thoughts that are not ready to become plans:

Same tree, one photo every month? #idea
Reading corner by the window #weekend
Voice notes on walks? #idea

A Journal can be just as short: “Finally a quiet morning” or “Too much on my mind. Walk helped.” You do not need to write a complete account of the day for an entry to mean something when you read it later.

Use Daily Routine for simple personal records, such as “20 min walk. Feeling better” or “Early night. Needed that.” A few words can help you remember how the day went without turning it into another form to fill out.

A Saved Links group keeps things you want to return to: a recipe page for Sunday or a shelf you are considering. A Weekend Project group can grow one step at a time, from a before photo to “First bit done” and “Need a smaller pot”. Add your own photos when they help tell that story.

The structure can stay loose. If Ideas is the only group you use every day, that is a perfectly useful Personal workspace.

Short ideas saved in the Personal demo workspace

Workspace, group or hashtag?

Each has a different job. A workspace is the broad context: Work or Personal. A group is a place within that context: Daily Log, Meetings or Ideas. A hashtag describes a topic in a note, such as #atlas or #weekend.

For example, two notes about Atlas might belong in different groups because one came from a meeting and the other from your daily log. Keeping the same hashtag gives those notes a common topic without requiring you to put everything in one group.

You do not need a hashtag on every note. “Shift started” is already clear. Use tags when they will help you return to a topic, and keep the words easy to type on your phone. Tag colors and combined tag filters are separate Pro features; Workspaces provide the broader separation between contexts.

Use the Inbox when choosing a group would slow you down

Each workspace has its own Inbox. If you know a note belongs to Work but do not yet know which group should hold it, capture it in Work’s Inbox. The same applies to a personal thought in Personal.

This is useful for quick notes: “Meeting still at 2?” or “That song from the café - ask next time.” Check the active workspace before writing, especially after switching between work and personal tasks.

You can decide on a more specific home later. The Inbox gives you somewhere to put a thought without creating a new group in the moment. It also keeps those unfinished decisions in the context where you will look for them.

Move the groups you already have

If you already use Lognote, start with your existing groups. Open the workspace that contains the group, open that group’s context menu and choose Move to workspace. Select the destination, then switch there to open the group.

The whole group moves with its notes. It is a move, not a duplicate, so you will no longer find the group in the original workspace. The confirmation offers Undo if you selected the wrong destination. The reserved Inbox is not an ordinary group and does not use this group-move action.

Moving into an additional workspace requires Pro. Moving a group back to the default workspace remains available without Pro. If Pro access ends, additional workspaces stay readable and exportable; writing in them requires Pro. Your default workspace remains available for writing.

Your own spaces

Workspaces organize your personal Lognote library. Each workspace has its own groups and Inbox within your account. They are intended for organizing your own notes; creating a Work workspace does not invite colleagues or create a shared team space.

The notes shown here are fictional examples. Name your workspaces and groups around the things you actually want to keep.

Try one small change today

You do not need to reorganize everything at once. Create one additional workspace with Pro, move one relevant group into it and write one short note. Switch back and see whether your everyday groups are easier to find.

For our demo, that first note is simply “Shift started”. Later, in Personal, it might be “Reading corner by the window”. Both are worth keeping. Each now has a place that makes sense.

See how to create and switch workspaces, or explore Lognote.